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Inviting Users to Your Organisation

Bring your team into Gaia Carbon Accounting to collaborate on data input, review, and reporting

Tom Petley avatar
Written by Tom Petley
Updated over 2 months ago

1. Go to the Users Page

  • From the top navigation menu select the Settings icon.

  • From the sidebar, navigate to Company Settings → Users.



  • You’ll land on the Active Users tab, where you can see everyone currently in your organisation and their roles.



2. Click “+ Invite User”

  • In the top-right corner of the page, click the green + Invite User button.

  • This opens the user invitation form.



3. Fill in the User's Details

You'll be prompted to enter:

  • First Name

  • Last Name

  • Email Address

  • Role (choose from the dropdown)

Tip:
You can assign multiple roles if needed (e.g. someone can be both an Analyst and an Admin). Roles determine what a user can see or do within the platform.


4. Click “Send Invitation”

  • Once all fields are complete, hit Send Invitation.

  • The user will receive an email with a link to set up their account and join your organisation.


✅ What Happens Next?

  • You’ll see the user listed under the Invited Users tab until they accept the invite.

  • After they’ve joined, they’ll move into Active Users.


✏️ Managing Existing Users

  • Use the pencil icon to edit a user’s role.

  • Use the X icon to deactivate a user (you won’t lose their historical data or audit trail).

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